Asset Management

Customisable asset layouts and structured infrastructure tracking.

Weavestream's asset system lets you build structured records for any kind of infrastructure. You define the fields, and every tenant's assets conform to that schema.

Asset Layouts

An Asset Layout is a global template — think of it as a form definition. Each layout has a name, an optional icon, and a list of fields. Layouts are managed by SUPER_ADMIN users and shared across all tenants.

Examples of layouts you might create:

Server — hostname, IP address, operating system, CPU, RAM, warranty expiry
Workstation — assigned user, serial number, purchase date, warranty date
Software License — product name, vendor, seat count, license key, renewal date
Network Device — make, model, firmware version, management IP, location
SSL Certificate — domain, issuer, expiry date, notes

Layout management

Rename layouts in place without affecting existing assets
Archive layouts to hide them from the creation picker while preserving historical records
Drag-and-drop field reordering within the layout builder
Sidebar sections with custom positioning for grouping related fields

Field Types

Each layout can contain any combination of the following field types:

Type	Description	Notes
`TEXT`	Single-line plain text	—
`TEXTAREA`	Multi-line plain text	—
`RICH_TEXT`	Tiptap rich-text editor	Tables, images, code blocks
`NUMBER`	Numeric value	—
`DATE`	Calendar date	Supports expiry tracking
`DATETIME`	Date and time	Supports expiry tracking
`EMAIL`	Email address	Renders as `mailto:` link
`PHONE`	Phone number	—
`URL`	Hyperlink	—
`BOOLEAN`	Yes / No toggle	—
`DROPDOWN`	Single-select from predefined options	Optional free-text "Other…" escape hatch
`MULTISELECT`	Multiple selections from predefined options	Drag-and-drop option reordering
`IP_ADDRESS`	IPv4 or IPv6 address, optional CIDR	Groundwork for IPAM
`FILE`	Document or image upload	—
`ASSET_REFERENCE`	Cross-link to another asset	Creates a `Relation` record

Field Options

Each field supports additional configuration:

Option	Description
Primary field	Highlighted in list and table views
Show in table	Controls column visibility in asset list tables
Visible to clients	Whether the field appears in the client portal
Expiry tracking	`DATE` and `DATETIME` fields — enables countdown and colour-coded status
Unique per company	Enforces uniqueness of the field value within a tenant

Asset Records

Each Asset is a single instance of a layout within a tenant. Assets support:

Soft-archive — remove from active lists while preserving the full historical record
External ID tracking — for synchronising with external systems
Embedded passwords — link credentials directly to an asset; they archive when the asset is archived
Cross-references — ASSET_REFERENCE fields create navigable links between assets

Expiration Tracking

DATE and DATETIME fields with expiry tracking enabled appear in the global Expirations dashboard (/admin/expirations). Cells are colour-coded:

Green — within a healthy window
Amber — approaching expiry
Red — expired

This lets you surface warranty expirations, license renewals, and certificate deadlines across all tenants at a glance.

Search

All asset field values are indexed in the SearchIndex table for full-text search via the command palette and the /api/search endpoint. Results are scoped to the requesting user's accessible tenants.